Legal Notice

Data protection is of high priority for the management of the ESRF.

The use of the Internet pages of the ESRF is possible without any indication of personal data; however, if a data subject wants to use special services via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.

By means of this data protection declaration, our institute would like to inform the general public of the nature, scope, and purpose of the personal data we collect, use and process via this website.

The ESRF endeavours this processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject to be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to the ESRF.

As the controller, the ESRF has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone.

Definitions

The data protection declaration of the ESRF is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration should be legible and understandable for the general public, as well as our users, customers and business partners. To ensure this, we would like to first explain the terminology used.

In this data protection declaration, we use, inter alia, the following terms:

  1. a) Personal data

Personal data means any information relating to an identified or identifiable natural person (“data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

  1. b) Data subject

Data subject is any identified or identifiable natural person, whose personal data is processed by the controller responsible for the processing.

  1. c) Processing

Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

  1. d) Restriction of processing

Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.

  1. e) Profiling

Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

  1. f) Pseudonymisation

Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

  1. g) Controller or controller responsible for the processing

Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

  1. h) Processor

Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

  1. i) Recipient

Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.

  1. j) Third party

Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

  1. k) Consent

Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

Site content

Conditions of use

The information contained on this site should not be construed as being of a contractual nature or otherwise binding.  The European Synchrotron Radiation Facility shall have full discretion to add, alter, or remove at any time all or part of the content and the layout of the pages of its site.

In spite of all the care taken in creating and updating this site, errors, inaccuracies or omissions may occur, and users may experience problems in connecting to the site or interruptions in their connection. The ESRF hereby disclaims any liability for any direct or indirect damage which may result from this.

The ESRF does not make any implicit or explicit guarantees regarding the use of information on its Internet site. Consequently, it cannot be held responsible for any losses or damage, direct and/or indirect, which may be engendered by using the information on its site, or for any missing or incorrect information, or any temporary or permanent failure to supply all or part of the information on its site.

The ESRF website features hypertext links to other web sites managed by third parties. The ESRF has no control over these sites and can in no way be considered liable for their contents. The inclusion of such links does not necessarily mean that ESRF is aware of, or approves, their contents. Consequently, the ESRF cannot be held responsible for any failures of these sites. All and any risks incurred by virtue of visiting these linked sites, or using their contents, are taken entirely at the user’s risk, and under the user’s responsibility.

If you detect information that is inappropriate, or you have concerns regarding material on the web pages, we would be grateful if you could inform us by using the Feedback form, so that the material can be amended.